Lost productivity due to email is nothing new.
So many business professionals struggle with regaining control over their inbox (and their inbox habits) that virtual bookshelves are overflowing with research, advice, and tips for combating this very real workplace problem.
Below, you'll find 3 actionable business Gmail hacks that will help increase your productivity in as little as ten minutes.
1. canned responses
Rather than typing the same content repeatedly, Canned Responses allow you to quickly and conveniently compose an email (or reply to one) with pre-determined content.
What you need to do: Click the Gear icon > Settings > Labs > scroll down to enable Canned Responses (see video below). Hit Save > click Compose > decide what you'd like to enter for the Subject Line and Body Text > click the Drop Down Arrow at the bottom right of the message > choose Canned Responses > scroll over and choose New Canned Response > give your New Canned Response a name > click OK.
Take it for a test drive: Whenever you'd like to use your Canned Response(s) simply click Compose then select your specific Canned Response from the Drop Down Arrow at the bottom right of the message.
2. preview pane
Are you itching to view both a list of emails and the messages on one screen? Gmail for business allows you to choose whether you want this view arranged side by side—vertical split—or on top of each other—horizontal split.
What you need to do: Click the Gear icon > Settings > scroll down to turn on Keyboard Shortcuts (see video below).
Take it for a test drive: Select a message then use your up/down keyboard arrows to select other messages and preview their contents. This allows you to quickly delete (or archive) a message without opening it, if that's what you choose to do.
3. Keyboard Shortcuts
Keyboard Shortcuts give you instant access to particular functions within a computer program, which translates to instantly enhanced productivity.
What you need to do: Click the Gear icon > Settings > scroll down to turn on Keyboard Shortcuts (see video below). Make sure to hit Save.
Take it for a test drive: Hit "C" to compose a new message, "D" to compose in a new tab, "R" to reply to a message, "J" to go to your next message, "K" to go to the previous message, "U" too go back to your inbox, and "M" to mute those email threads that don't need your attention or input.
Business Gmail hacks are true timesavers, but they still don't take time-consuming adminstrative work off your plate. Why deal with your own expense reporting, CRM data entry, prospect outreach, email batching, and more when you can delegate those ongoing tasks to a professional for a mere fraction of what it costs for you to accomplish them yourself?
hire a virtual assistant to manage your admin tasks