If you're the type of person that likes to do everything yourself rather than delegating to others, you might want to think again because delegation is one of the most important management skills of successful leaders.
There are huge benefits in delegation for you, the staff and the organization. You get to delegate your never ending list of tasks - freeing up more of your time for other crucial activities while giving your business a competitive edge and your staff more rewarding responsibilities.
So why do so many people shy away from delegating tasks? FEAR!
Fears which are most likely perceptual. Nevertheless, because these fears seem real, they can completely undermine your business goals by stopping you from delegating tasks which in all reality you should be delegating so you can be more productive.
Never fear, the first step in overcoming your fear of delegating is to identify them.
FEAR #1: You worry about losing control or whether the job will get completed
Establishing clear communication decreases this fear and helps you get back a sense of control.
- Get cc’d on the first interaction between your assistant and the people you are scheduling with. This will give you confidence that the task has been started and has been taken on by your admin.
- Have an end of day summary of tasks performed. A quick email from your admin summarizing what was done for you that day and what is on the docket for the rest of the week will give you peace of mind that your work is getting done.
- Form a habit loop of “got it”
FEAR #2: You think nobody can do the job better than you
It's not uncommon to think your way of doing certain things, like the monthly budget or monthly expense report, is the best or only way to do it. The truth of the matter is- "there's more than one way to skin a cat".
For the must haves, let your assistant know your detailed preferences before you start – how else will your assistant know you love to meet at the Starbucks on 5th but not on Main?
Make the necessary changes to your assistant’s workflow but also accept that your admin’s style may be different but could also be better than your own way of doing things.
FEAR #3: You think delegating will take more time than doing it yourself
Like the old saying goes, you get out what you put in.
Many tasks and responsibilities can be successfully delegated to an assistant but will take some upfront time on your part to fully train them. Give your assistant or employee the appropriate time and attention to get processes set up and relationships built.
If you really don't have the time or aren't willing to take the time to train your admin than you might want to consider working with a managed virtual assistant service like Prialto. At Prialto, we not only match our trained and experienced virtual assistants with your needs and requirements, we also help you through the process of figuring out what to delegate and document everything we do for you. That way, If your Prialto personal assistant doesn't work out, you don't have to worry about duplicating your efforts by bringing another person up to speed.
Related: Think you're too busy to delegate?
Ultimately, delegating well can increase your productivity and give you and your business a competitive edge. You just need to decide what needs to be done, find the right people to do it, communicate clearly what you’re looking for, and follow up to ensure you are getting the results. In a nutshell, it's about managing and managing well.